Small Regional Presenters Fund

mental-as-everything-at-bena-hall-2021_i

APPLICATIONS ARE NOW CLOSED

Small Regional Presenters is a funding program that supports regional communities to program and present shows in their area. It also supports skills development and capacity building by encouraging presenters to develop long term plans and audience development strategies.

In 2021 the Victorian Government's Small Regional Presenters program will be delivered by Regional Arts Victoria.


Funding Available

Up to $15,000 per successful applicant

Please note this is the only round of Small Regional Presenters that is open for presentations taking place in 2022.


Who can apply?

Regional presenters with a history of presenting professional performing and live arts events in their local community are eligible to apply.

Regional community presenters that are incorporated not-for-profit organisations and do not receive organisational or multi-year funding through Creative Victoria.

OR

Local Government Authorities that do not receive organisational or multi-year funding through Creative Victoria.

Please read the Frequently Asked Questions below for further information on changes to eligibility requirements and download the following guidelines for full criteria:

PDF Version

Word Version

Audio Version

Budget Drafting Tool


Key Dates

Round Opens: 9am, 9 September 2021 via Regional Arts Victoria’s SmartyGrants portal.

Round Closes: 12pm, 14 October 2021 for shows taking place between 1 January and 31 December 2022.

Applicants will be advised of outcomes at the end of November/early December 2021. 


How to Apply

1. Read these guidelines carefully before starting your submission

PDF Version

Word Version

Audio Version

2. Once you have read the guidelines, contact one of the below Regional Arts Victoria staff members if you require assistance regarding eligibility.

Please note Regional Arts Victoria is not able to provide tailored advice to applicants or read draft applications.

3. Apply online via SmartyGrants.


Who to talk to?

Please note Regional Arts Victoria is not able to provide tailored advice to applicants or read draft applications. 

For enquiries related to eligibility, please contact: 

Anna Kennedy
Connecting Places Manager, Regional Arts Victoria
Ph: 0431 376 678
Email: akennedy@rav.net.au

For assistance using Smarty Grants:

Alicia Wyatt
Grants Manager, Regional Arts Victoria
Ph: 0483 057 936
Email: grants@rav.net.au


Watch the online information session held on 16 September 2021


Frequently Asked Questions

1. If I have already received funding through this program earlier in 2021 and am yet to deliver my project/s due to COVID-19, can I still apply to this round for presentations in 2022? 
Yes, you can apply for up to $15,000 p/financial year from the Small Regional Presenters fund. For COVID-related reasons, these funds can be carried over without impacting your eligibility for further funding. However, recipients from previous rounds must notify Regional Arts Victoria and/or Creative Victoria of any changes to project dates prior to submitting new applications so that acquittal dates are correctly updated.  

We also encourage you to consider how 2021 events that have been rescheduled to 2022 may impact your capacity to deliver your intended 2022 projects. If you’re unsure,  please contact Anna Kennedy from Regional Arts Victoria to discuss

2. Will there be another Small Regional Presenters funding round in February 2022 for other 2022 presentations? 
No, there will be only one round of Small Regional Presenters funding in the 2021/22  financial year. Your application to the September 2021 round should include all eligible  2022 presentation costs. 

3. What are COVIDSafe costs? 
COVIDSafe costs are any expenses that your project/s are likely incur in order to ensure that your event is delivered safely. This may include hand sanitiser and PPE for audiences and/or Front of House staff, signage for patrons, cleaning costs pre- and/or post-event, and other COVID-related expenses. Visit our
COVID-19 Resources for Community Presentersfor more information. 

4. How much funding can I apply for to make my event COVIDSafe? 
Funding applications can include an expenditure amount for COVIDSafe costs of up to 10% of the total funding requested. For example, if you are applying the maximum amount of $15,000, we would expect that COVID safe costs are listed at no more than $1,500.  If you do not believe you have any COVID costs to include in the budget, you should explain clearly in the written application what measures will be put in place to ensure the event is COVID safe. 

5. In previous rounds, Small Regional Presenters funding could only be used for up to 80% of project costs. Do I still need to show that at least 20% of my overall income will come from other sources? 
No. This requirement has been waived for the September 2021 round. Applicants canapply for up to 100% of presentation coststo reflectCOVID-related financial uncertainty. However, it is still a requirement that events are ticketed, so your budget should include estimated income from ticket sales. 

6. If I received funding from the Small Regional Presenters fund in February 2021, am I eligible to apply for funding for new presentations in 2022? 
Yes. Applicants are eligible for one grant per financial year. 

7. My organisation already receives organisational or multi-year funding from Creative Victoria. Am I eligible to apply? 
No. Small Regional Presenters funding is specifically for unfunded regional community presenters and/or Local Government Authorities. 

8. There are lots of definitions of “regional.” How do I know if my organisation is eligible to apply based on our location and activities? 
The State Government of Victoria defines rural and Regional Victoria as the 48 local government areas including six alpine resort areas set out in Schedule 2 of the Regional Development Victoria Act 2002. Visit Creative Victoria’s website to find out if your LGA is eligible. 

9. What is a community presenter? 
A community presenter is an incorporated association, operating as a not for profit organisation, located in regional Victoria. Community presenters should have a policy of reinvesting surplus funds back into performing arts activities and be able to demonstrate an annual program of presenting professional performing arts activities. 

10. What kinds of projects are eligible for funding through this program? 
Professional live performances or productions from outside the presenter’s LGA are eligible for funding via this program. Small Regional Presenters funding supports all genres of the performing arts and other live shows, including literary events. Please see the guidelines for more details. 

11. What happens if our funded project gets cancelled because of COVID-19? Do we need to give the funding back? 
Funding recipients should have a plan in place for last-minute COVID-19 cancellations, whether that means rescheduling the event or offering an online version of the production or project as a last-minute alternative.  

If funded performances are cancelled due to COVIDand unable to be rescheduled,SRPrecipientswillnotberequired to return funds. They will instead be required to honour artist/producer fees, then reinvestanyunspent fundsinto future performances. In these instances, applicants will be required to contact Regional Arts Victoria to discuss. Regional Arts Victoria willadministeravariationrequest processshould this occur. 
In the event of COVID-relatedprojectcancellations or rescheduling, SRP recipients may also be eligible to apply for a COVID Safe Contingency grant equivalent to the amount of unrecoverable costs incurred. This would be capped at a maximum of 10% per eligible recipientand open throughout the entirety of 2022 or until expended.   

12. How are applications assessed? 
A panel comprising of arts professionals and community representatives will assess and rank each application against the program aims and assessment criteria (see guidelines). Regional Arts Victoria will share the list of panel recommendations with Creative Victoria for approval. 

13. How soon can my project/s commence?
Successful applicants will be notified in late November/early December for projects  commencing no sooner than 1 January 2022. However, we recommend that where possible applicants commence projects no sooner than 1 February 2022 due to the short timeframe between outcome notifications and the beginning of 2022 AND due to Regional Arts Victoria being closed for two weeks over the festive season. 


Creative Victoria lo res August 2015

Image: Mental As Everything at Bena Hall 2021, photo by Anna Kennedy